I Procedures

Proposals for activities during this period should be submitted to CIM before April 1st of 2009. Proposals for international conferences should be submitted to CIM at least six months before the planned date of the conference in order to get the approval from higher authorities timely. An informal discussion with the director or the scientific committee members of CIM before the formal submission is recommended if possible. The decision on applications will be made before April 30th of 2009.
Every proposal should include the following seven sections:
1. Title of the conference.
2. Proposed dates.
3. Organizing Committee and Scientific Committee (names, affiliations, complete contact information). Identify the primary contact organizers. At least one of the primary organizers should come from the mainland China.
4. Summary of scientific and other objectives (within 200 words) which may appear in public announcements.
5. Other details of the scientific objectives, including
-intended audience, provision for students,
-a brief history or background of the proposed topic
-recent progress
-possible future directions
6. Tentative list of invited speakers, and estimate on the total number of participants
7. Possible funding and Supports from sources other than CIM

II Principles and Policies

1. In order to provide better services and ensure the effect of the conferences, CIM will examine and approve conferences in general for twelve conferences per year in average. It is better that the total number of the participants for each conference is about 30 to 70 in general. Any conference planning to have more participants should get special permission from CIM.
2. The conferences should focus on mathematical and related themes. Irrelevant activities, such as commercial profiting activities are not allowed.
3. The styles of conferences include Conference, Symposium, Seminar/Workshop, Colloquium, Session/General assembly and School/Short Courses etc.
4. Once the application is approved, CIM will provide free lodging and meals for all organizing committee members, scientific committee members and invited speakers, as well as free conference and lecture rooms and related facilities during the conference. CIM provides also some supports to young mathematicians and graduate students to participate the activity.
5. A summary report should be submitted to CIM within one month after the conference by the organizers.
6. Once being approved, the proposal should not be changed in general. Any alteration of the program should be reported to and permitted by CIM.
7. If the publication of the Proceedings of the conference is considered, the organizer should mention it in the proposal，and the organizer is required to contact CIM on this issue in advance.
8. Please check the website of CIM for existing activities to be held at CIM during the period of January 1st to December 31st of 2010 to avoid possible conflicts.

How to contact us:

Address: CIM-Secretary
Chern Institute of Mathematics
Nankai University
Tianjin
China
Postal Code: 300071
Email Address: cim@nankai.edu.cn
Tel: +86 22 2350 8228
Fax: +86 22 2350 1532